Vacation Buy-Back

The Commission funded an annual leave buy-back program for 2015 to allow employees to sell a minimum of 8 hours up to a maximum of 16 hours accrued vacation. Employees are required to have a minimum of 75 hours accrued vacation after the sale. Payment for the sale of vacation hours will be processed and paid in a separate earnings code shown on their regular check or direct deposit remittance on January 8, 2016. This payment is also considered gross wages and will be subject to required withholdings such as FICA, Medicare, Federal and State tax, but will not be subject to retirement withholdings pursuant to plan documents. The gross wages apply to your 2016 taxable income.

Employees can check their accrued vacation balance at the ADP Enterprise eTime Web Site. You can access the link on CityNet. It is also available at any of the time clocks located at city facilities.

Employees must submit their requests to sell accrued vacation time by the process outlined below:

  • All employees must submit the request via the electronic link below on or before 5pm December 23, 2015. You may complete the form on any device that has internet access, including the computer terminals at the Human Resources Office between the hours of 8:30am and 5:00pm Monday thru Friday. The online form can be found at:

IMPORTANT!!!! PLEASE NOTE: It is the responsibility of the employee to ensure that the form is submitted electronically (through the link above) no later than 5PM on December 23, 2015. Please further note, in an effort to ensure that all timely requests are collected, processed, and reflected in the appropriate paycheck period, all requests received after the deadline above will be considered ineligible.

Eligibility to participate in the buyback program will be based on the employee maintaining 75 hours of annual leave AFTER the leave is sold. (This analysis will occur on December 18, 2015). On December 18, the employee must have 75 hours plus the amount of hours they desire to sell.
Employee Vacation Balance as of 12/18/2015
Buy back hours
Min 8 -
Max 16
Employee Vacation Balance after hours are sold 12/18/2015
Status to Participate
Not eligible