The Forms Management System (FMS) is a technology initiative that Information Technology will be implementing in the autumn of 2015. FMS is a system that will permit Augusta to manage the creation and workflow process for electronic forms. This ambitious project has the ultimate goal of eliminating all the paper forms and workflow processes in the government. Currently, Augusta uses a mix of paper and electronic forms, and the electronic forms are a mixture of MS Word documents, Adobe Forms Central forms, Google forms, and other forms that are integrated into our website content management system. FMS is expected to replace almost every form within the government with the exception of those that - by law - require an actual signature or are generated by other agencies over which Augusta has no control (such as the Federal Government), even though parts of those process could be automated in FMS as well. The end of the FMS process for each form will be its integration into the document repository supported by Laserfiche. A major advantage of this new process is automated workflow, which will send each form to its intended recipient and will give administrators information about where process breakdowns and/or bottlenecks are occurring within the organization.
This project, including hardware, software licensing, and services, will cost approximately $180,000.